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A dark Cupra Leon estate, headlights on, parked at a cliffside overlook at dusk

Car-rental management software

Run your rental business, not your spreadsheets.

Bookings, fleet, payments and a branded booking site in one place. Built for operators with 1 car or 100.

Get startedSee pricing
The availability calendar: one row per vehicle, with color-coded bookings across the month
  • 0%Commission on your rentals. Payouts land in your own Stripe account.
  • $0Setup fee. No onboarding project, no sales call.
  • EN / ESBooking site, renter emails and the whole dashboard.
  • MonthlyCancel anytime. Export customers, bookings and invoices whenever you like.

Whatever is in your lot.

Rent by exact vehicle or by class. Your site, calendar and pricing handle both.

A silver Mazda 3 hatchback parked in a misty birch forest
01 CompactCity & airport
A white Ford Expedition on a red-rock desert highway
02 SUVFamily & road trips
A BMW M4 convertible, top down, parked in a landscaped plaza
03 ConvertibleWeekend & resort
A silver Chrysler Pacifica at dusk by wooden cabins
04 MinivanGroups
A white Toyota pickup, small in a wide sandstone desert
05 PickupWork & adventure

From the first booking to the final invoice.

One tool for each step of a rental, instead of a phone, a spreadsheet and a group chat.

  1. 01Reserve

    Renters book 24/7 on your site. Walk-ins take one drag across the calendar, and overbooking is blocked.

    • Drag-to-book calendar
    • Book by class
    • One-way rentals
    • Delivery
  2. 02Get paid

    Stripe takes the card and holds the deposit. Set seasonal and length-of-rental rates once and they just apply.

    • Deposit holds
    • Pay-by-link
    • Promo codes
    • Per-location tax
  3. 03Hand over

    Check the licence, take the e-signature at the counter and log odometer and fuel before the keys go.

    • E-signed agreements
    • Licence capture
    • Odometer & fuel log
  4. 04Check in

    Pick-up and return photos side by side, so your team can see what changed and decide what to charge from the deposit.

    • Before & after photos
    • Deposit capture
    • Deposit release
  5. 05Run the fleet

    Service due dates, expiring papers, customer history and revenue in one dashboard, across every location.

    • Maintenance alerts
    • Customer CRM
    • Utilization
    • AR aging
    • CSV export
The availability calendar: one row per vehicle, with color-coded bookings across the month
Availability · every booking, every vehicle
A booking detail page for a Chrysler Pacifica rental with itemized pricing and a Paid in full status
Booking RP-1043 · paid in full
The check-out step that captures the driver's licence before the keys are handed over
Check-out · licence before keys
Pick-up and return photos side by side on a closed booking, with a flagged new scuff and the logged charge
Inspection · return compared to pick-up
Reports overview with revenue, utilization, average daily rate and booking counts
Reports · this month
A branded mobile booking site where renters pick dates, choose a vehicle and pay

Your booking site

Your colors and your logo. Our software stays out of sight.

Renters search dates, pick a vehicle, add protection and pay, in English or Spanish, on any device. Share the link or embed it on your own website.

Your link: app.staging.rentalpilot.io/o/sunset-car-rental

  • Real-time availability
  • Instant confirmation
  • Card and deposit at checkout

AI assist

AI does the busywork. Your team signs off.

Every result is a suggestion your staff reviews. Nothing is charged or changed on its own, and you switch each feature on or off.

Spreadsheet import

Included

Messy columns mapped for you when you bring your fleet over.
Damage compare

Add-on, coming soon

Pick-up and return photos compared, with likely new damage flagged for your team to confirm.
Odometer & fuel

Add-on, coming soon

Read from 1 photo of the dashboard and filled in for you to check.
Pick-up and return photos side by side on a closed booking, with a flagged new scuff and the logged charge

Pricing

Pay for the fleet you run.

A flat monthly fee tied to fleet size. No per-booking fees, no commission, no setup fee.

12
Growth$79/moUp to 20 vehicles, unlimited branches.
Every plan includes the booking site, Stripe payments, calendar, fleet, customers, reports and unlimited branches.
PlanPriceFits
Starter$39 /moUp to 5 vehicles
Growth$79 /moUp to 20 vehicles
Pro$159 /moUp to 50 vehicles
Fleet$279 /moUp to 100 vehicles
CustomTalk to usMore than 100 vehicles

Prices in USD. Optional AI damage scanning add-ons are coming soon.

Get startedCompare plans in detail

Set up by this afternoon.

  1. 01Create your accountSign up in a minute. No card, no sales call.
  2. 02Add fleet & brandingImport vehicles, set prices, pick your colors and logo.
  3. 03Pick a plan and share your linkChoose the plan for your fleet size and send renters to your site.
Get startedSetup is free. Plans from $39/mo, and your first payment is refundable within 30 days.